Council meetings - agendas and minutes | Waikato Regional Council

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Archived calendar of meetings and committees

Notice of meetings, agendas and minutes

Meeting information on this website

Notices of meetings for the current month, and for the six months preceding it.
Information for Council, committee and sub-committee meetings held over the previous 2 years. Select Council or a committee or subcommitte from the 'Agendas and minutes' section below to view related information.

If you would like any earlier meeting notices or information, please contact our Democracy Services team.

Where meetings will be held and when information is released

All Council and committee meetings will be held in the Council Chambers of the Waikato Regional Council, 160 Ward Street, Hamilton Central unless otherwise specified. Future meeting dates and times published on this site are unconfirmed until the publication of the agenda.

In accordance with Section 46, Local Government Official Information & Meetings Act 1987, a supply of agendas and reports will be available on this website no later than 2 days prior to the meeting and will be available to members of the public attending the meetings.

Notice of meetings

Agendas and minutes

Kaunihera | Council

Council meetings

Ngā Komiti me ngā Komiti Mātāmuri a te Kaunihera | Discretionary Committees and Subcommittees

CE Employment and Remuneration Committee

Environmental Performance Committee

Finance and Performance Committee

Hauraki Scheme Subcommittee

Integrated Catchment Management Committee

Regional Growth and Resilience Committee

Risk and Assurance Committee

RTC Public Transport Subcommittee

Strategy and Policy Committee

Submissions Subcommittee

Waikato Scheme Subcommittee

Waiora Co-Governance Committee

WRC Transport Committee

Ngā Komiti Whakature | Mandatory Committees

Future Proof Implementation Committee

Hauraki Gulf Forum

Raukawa Charitable Trust and Waikato Regional Council Co-Governance Committee

Regional Transport Committee

Te Arawa River Iwi Trust and Waikato Regional Council Co-Governance Committee

Te Kōpu a Kānapanapa Co-Governance Committee

Te Nehenehenui Co-Governance Forum

Tūwharetoa Māori Trust Board and Waikato Regional Council Co-Governance Committee

Waikato Civil Defence Emergency Management Group Joint Committee

Waikato Raupatu River Trust and Waikato Regional Council Co-Governance Committee

Workshops

Archived calendar of meetings and committees

Notice of meetings (archived)

This calendar refers to meetings held over the past 6 months.

Archived committees and subcommittees

Committees

Catchment committees

Central Waikato
Coromandel
Lake Taupō
Lower Waikato
River and Catchment Management
(restablished to become Integrated Catchment Management Committee)
Upper Waikato
Waihou Piako
Waipā
West Coast

Community Restoration

Contracts

Decisions Under Delegated Authority

Emergency Committee

Hamilton Public Transport Joint Committee

Healthy Rivers Wai Ora

Joint Long Term Plan Hearings Committee – Lake Taupō Protection Project

Ngā Wai o Waipā (Maniapoto) Co-Governance Forum (merged with Te Nehenehenui Co-Governance Forum)

Plan Change 1 Appeals Advisory Committee

Regional Connections

Regional Partnerships

Regional Pest Management Plan Hearings

Regional Plan Review

Regional Public Transport Plan Development

Waikato Plan Leadership

Subcommittees

Drainage advisory and catchment subcommittees

Aka Aka Otaua
Franklin Waikato
Lower Waikato Flood Protection
Waihou-Piako Flood Protection
Waikato Central
Waikato Land Drainage
Thames Valley

Hearings Appointment

Resource Consent Hearings

Regional Pest Management Plan Hearings

Te Huia Train Service

Date and Time	Description	Documents	Recordings
29 January 2026, 9.30am	Council: Upcoming Submissions and Reforms	Agenda Presentation: submissions to reform proposals Minutes	Recording 1 Recording 2 Recording 3
2 February 2026, 12.00pm	Council: Office of the Auditor General, Elected Member Induction Session	Agenda Part of this workshop will be public excluded. Presentation: Introduction to OAG	Recording 1 Recording 2
5 February 2026, 9.30am	Council: Draft Strategic Direction/ Committee: Regional Growth and Resilience (Pre‑Meeting Workshop)	Agenda Presentation Minutes	Recording 1 Recording 2 Recording 3 Please note: Audio issues on the day may affect the quality and completeness of the recordings.
19 February 2026, 9.30am	Council: Whangamarino Action Plan Emergency Management Office Please note: the ICM Induction / Catchments item has been postponed and will be rescheduled.	Agenda Presentation Minutes	Recording 1 Recording 2 Recording 3
6 March 2026, 9.30am	Council: Intergrated Catchment Management (ICM) Induction – Catchments Bus Contract Renewals	Agenda Presentation 1 Presentation 2 Minutes	Recording 1 Recording 2
10 March 2026, 10.00am	Council: River Iwi / Council Relationship Hui	Agenda Presentation: Items 2.2 & 2.2 Presentation: Items 2.3 & 2.4 Minutes	Recording 1 Recording 2 Please note: Audio issues on the day may affect the quality and completeness of the recordings.
19 March 2026, 9.30am	Council: Public Transport Branding Refresh	Agenda Presentation: Waikato Transport Masterbrand Overview Submission Document Minutes	Recording
20 March 2026, 9.30am	Committee: Regional Transport Committee Investment Lodging Mapping (ILM) Session 1	Agenda Presentation Refined Problems and Example Benefits Minutes	Recording 1 Recording 2
31 March 2026, 1.00pm	Council: Regional Catchment Management Framework	Agenda Presentation Minutes	Recording
9 April 2026, 1.00pm	Council: Intergrated Catchment Management (ICM) Induction – Infastructure Draft Waikato Regional Energy Strategy Biodiversity Strategy	Agenda Minutes	Recording 1 Recording 2
10 April 2026, 1.00pm	Committee: Regional Transport Committee Session 2: Investment Lodging Mapping (ILM) – Benefits, Measures & Weightings	Agenda Minutes	Recording 1 Recording 2
22 April 2026, 1.00pm	Council: Strategic Risk Workshop Flood Management and Drainage Services Review (intro) Draft Whangamarino Action Plan Waikato Regional Council (WRC) Framework and Plan for Resilience to Natural Hazard Risk	Agenda Strategic Risk Refresh, Presentation Flood Management, Presentation Draft Whangamarino Action Plan, Presentation WRC Natural Hazards and Risks, Presentation Minutes	Recording 1 Recording 2
29 April 2026, 9.30am	Waikato Raupatu River Trust & Waikato Regional Council: Strategic Work Programme Reset and Co-Development Approach	Agenda Presentation Minutes	Recording
29 April 2026, 11.00am	Council: Waikato-Tainui Proposed Collective Framework ICM (Intergrated Catchement Management) Induction: Biosecurity and Biodiversity Programmes	Agenda Waikato Tainui Presentation Biodiversity & Biosecurity Presentation Minutes	Recording 1 Recording 2
5 May 2026, 1.00pm (Cancelled)	–	–	–
11 May 2026, 9.30am	Council: Please note a change in item order as follows: 9.30am: Te Ture Whaimana 10.30am: Intergrated Catchment Mangement (ICM) Induction – Infrastructure 1.00pm: Flood Management and Drainage Services Review	Agenda Te Ture Whaimana Presentation ICM Induction – Infastructure Presentation Flood Management and Drainage Services Review Presentation Minutes	Recording 1 Recording 2 Recording 3
15 May 2026, 10.00am	Committee: Waikato Civil Defence Emergency Management Group Joint Committee and Coordinating Executive Group (CEG)	Agenda Presentation This workshop will be public excluded s7(2)(i).	–
20 May 2026, 9.30am	Council: Update on Mana Whakahono ā Rohe: Ngāti Tūrangitukua Draft Water Security Plan	Agenda Mana Whakahono ā Rohe Update Presentation 1 Draft Water Security Plan Presentation Minutes	Recording 1 Recording 2
02 June 2026, 9.30am	Council Public Transport Fare Policy Review Waikare-Whangamarino Action Plan	Agenda Presentation Fares Review Issues and Options Presentation by Neil Bateup Presentation by Malcolm Lumsden Presentation by Jim Cotman Item 2.2: Waikare Whangamarino Action Plan Minutes	Recording 1 Recording 2 Recording 3
15 June 2026, 9.30am	Committee: RTC Public Transport Subcommittee Fare Policy Review Workshop	Agenda Minutes	Recording
17 June 2026, 9.30am	Council: Regional Economic Development Long Term Plan Health and Safety Due Diligence (Public Excluded s7(2)(i))	Agenda Regional Economic Development Presentation Long Term Plan (LTP) Presentation Minutes	Recording 1 Recording 2
22 July 2026, 11am	Council: Public Branding Transport Refresh	Agenda
4 August 2026, 1.00pm	Council: Health and Safety Due Diligence (Public Excluded s7(2)(i)) Waikato Regional Council (WRC) Framework and Plan for Resilience to Natural Hazard Risk	Agenda Presentation	Recording
10 August 2026, 9.30am	Council Activities Spotlight – Integrated Catchment Management Activities Spotlight – Regional Transport Connections Activities Spotlight – Democracy Services and Tai-ranga-whenua	Agenda Presentation - Integrated Catchment Management Presentation Democracy Services and Tai-ranga-whenua	Recording #1 Recording #2 Recording #3
3 September 2026, 9.30am	Council: Long-Term Plan	Agenda 2027 - Long Term Plan Presentation Minutes	Recording #1 Recording #2 Recording #3
16 September 2026, 9.30am	Council: Long Term Plan (including Protection of Flood Protection Assets, Forecasting Assumptions and Waikare-Whangamarino Action Framework)	Agenda	Recording#1 Recording #2 Recording #3
21 September 2026, 10.45am	Committee: Waikato Emergency Management Committee and Coodinating Executive Group (CEG): Emergency Management Act 2006	Agenda Presentation Minutes	Recording
5 October 2026, 10.00am	Committee: Joint WRC Transport and Regional Transport Committee Workshop
7 October 2026, 9.30am	Council: Waikare - Whangamarino Action Framework		Due to public interest, this workshop is being livestreamed.

Date and Time	Description	Documents	Recordings
6 November 2025, 9.30am	Council: Committee Structure and Remuneration for Positions of Responsibility	Agenda Presentation Minutes	Recording #1 Recording #2
18 November 2025, 9.30am	Council: Strategic Direction	Agenda Minutes	Note: No recordings available due to breakout sessions.
19 November 2025, 9.30am	Council: Te Tiriti o Waitangi and Plan Change 1	Agenda Plan Change 1 Presentation J.M.A Presentation Minutes	Recording #1 Recording #2 Recording #3 Recording #4
2 December 2025, 9.30am	Council: Our Legal Obligations	CANCELLED
3 December 2025, 9.30am	Strategic Prioritisation This workshop was public excluded under section 7(2)(c)(i) of the Act.	Agenda Minutes	-
4 December 2025, 9.30am	Council: Committee Induction #1 Future Proof Implementation Committee, Waikato Civil Defence Emergency Management Group and Chief Executive Employment and Remuneration Committee	Agenda Minutes	Recording #1 - Future Proof Implementation Committee Recording #2 - Waikato Civil Defence Emergency Management Group Recording #3 - Chief Executive Employment and Remuneration Committee
9 December 2025, 9.30am	Council: Committee Induction #2 Transport Committees	Agenda Presentation Minutes	Recording #1 Recording #2 Recording #3
12 December 2025, 9.30am	Future Proof Implementation Committee: Induction Workshop	Agenda Minutes	Recording
16 December 2025, 9.30am	Council: 2026/2027 Annual Plan Briefing	Agenda Presentation Minutes	Recording #1 Recording #2 Recording #3 Recording #4
18 December 2025, 9.30am	Council: RM System Familiarization	Agenda

Date and Time	Description	Documents	Recordings
5 February 2025, 9.30am	Integrated Catchment Management Committee: Natural Heritage Fund	Agenda	Recording
24 February 2025, 10.00am	Waikato Civil Defence Emergency Management Group: Draft Group Strategic Plan 2025-2030	Agenda Presentation: Waikato CDEM Group Strategic Plan 2025-2030 Development Minutes Note: A portion of this workshop was public excluded under section 7(2)(g) of the Act. The topic discussed was the Waikato CDEM Group Partnership Agreements.	Recording 1 Recording 2
10 March 2025, 1.30pm	Council: Review draft 2025/26 Annual Plan Consultation document	Agenda Workshop Presentation Minutes/Notes	Recording
17 March 2025, 9.30am	Council: JMA Review and Development Update	This workshop will be public excluded under section 7(2)(i) of the Act.	-
28 April 2025, 9.30am	Council: Regional Spatial Planning Inventory Workshop	Agenda Presentation Minutes/Notes	Recording
29 April 2025, 1.00pm	Council: Chief Executive KPIs	This workshop will be public excluded under sections 7(2)(i) and 7(2)(a) of the Act.	-
5 May 2025, 1.00pm	Future Proof Public Transport Subcommittee Workshop: Emerging recommendations for bus services in the Future Proof subregion through to the 2030s, and Subcommittee Feedback Discussion	Agenda	Recording
21 May 2025, 9.00am	Council: Health and Safety Governance and Systems	This workshop will be public excluded under section 7(2)(d) of the Act.	-
21 May 2025, 10.15am	Council: Waiora Co-Governance Committee Terms of Reference	This workshop will be public excluded under section 7(2)(i) of the Act.	-
27 May 2025, 2.00pm	Council: Water Security Plan	Agenda Minutes/Notes	Recording
28 May 2025, 9.30am	Council: Waikato Screen will be providing an update on their project goals	Agenda Presentation Minutes/Notes	Recording
28 May 2025, 10.30am	Council: Local Government New Zealand (LGNZ) Membership	Agenda Minutes/Notes	Recording
9 June 2025 The start time of this workshop was changed from 1.30pm to 12.30pm	Regional Transport Committee: The Safe System and it’s Practical Application	Agenda Minutes/Notes	Recording
17 June 2025, 9.30am (note start time of 9.30am, not 11.30am as previously stated on this page)	Council Workshop: Zero Emission Bus (ZEB) Roadmap Local Government NZ: Conference Remits Integrated Catchment: Regional Catchment Management Joint Management Agreements	Agenda Presentation: Waikato Bus Contract Renewal Programme Minutes	Recording: ZEB Recording: LGNZ AGM Remits/ Joint Management Agreements
19 June 2025, 1.00pm 19 June 2025, 2.00pm	Council Workshop: Biodiversity Strategy Regional Spatial Strategy	Agenda Biodiversity Strategy Presentation Regional Spatial Strategy Presentation	Biodiversity Strategy Recording Regional Spatial Strategy Recording
12 August 2025, 9.00am	Council Workshop: Joint Management Agreements / Co-Managed Land Agreements Co-Governance Committee Minutes Strategic Direction (This item has been deferred to a later workshop)	Agenda Agenda Addendum Part of this workshop (item 3.1) will be public excluded. This item will be tabled at the start of the workshop. Item 2.3 Co-Governance Minutes Minutes	Recording 1 Recording 2 Recording 3
18 August 2025, 9.30am	Council: Regional Coastal Plan Regional Catchment Management Strategy	Agenda The first part of this workshop will be publically excluded.	Recording Presentation
4 September 2025, 9.00am	Council Workshop: Te Arawa River Iwi Trust Joint Management Agreement Review Regional Spatial Strategy framework Engagement Focus National State of the Environment (SOE) report Briefing Port of Taharoa and Derelict Vessel Management Workshop	Agenda Part of this workshop (item 3.1) will be public excluded. This item will be tabled at the start of the workshop.	Recording #2 Recording #3

Date and Time	Description	Documents	Recordings
Thursday, 5 December 2024, 9.30am	Council – Implications of North Island Severe Weather Events – Part 2	Agenda Presentation	Recording
Tuesday, 10 December 2024, 10.00am	Council – To workshop Annual Plan and present draft budget	Agenda Presentation	Recording 1 Recording 2 Recording 3
Wednesday, 18 December 2024, 9.30am	Council – Simplifying Public Transport Investment (Rating Model)	Agenda Presentation Minutes	Recording